Useful Tips

Detailed Microsoft Word Guide

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Well, the number of words is also shown.
. in the lower left corner. without any settings.
Well, or so: File Properties Statistics tab (2003 Word)
Or Reviewing - Statistics (Word 2007)
Or in the lower left corner of the screen, just click the "Number of words in a document" button to open the "Statistics" dialog box (2010 word)

Why know all the features of MS Word

It is not necessary to know and use all the features of a Microsoft text editor. You can successfully solve work tasks, occasionally switching between the “Home” and “Insert” tabs. But you will work even more efficiently if you arm yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some specialists copy content to Notepad before moving text from a Word document to the CMS editor. This clears text from Word formatting, which may conflict with the template engine formats. So, you do not need a Notepad. To solve the problem, just select the text in Word and click the "Delete all formatting" button.

Please note that the review was written for the 2013 version of Word’s. The current stable version of the program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save an MS Word document

To create a document, open the working folder. Right-click and select the option "Create - Microsoft Word Document".

To easily find a document, name it.

You can also start MS Word through the Start menu. Pay attention to the illustration.

When starting through the start menu, you created a new document with a default name. Name it and save to the selected folder so as not to lose. To do this, click on the "Save" icon or use the key combination Shift + F12.

Click the “Computer” button to save the document to the computer. You can also put it on the OneDrive cloud drive.

Name the document and save it in the selected folder.

You have created and saved a document. Get to work.

How to use the features of the Home tab

Tools on the MS Word control panel are combined using thematic tabs. This type of interface is called tape. By default, the main toolbox opens, highlighted on the "Home" tab.

Below are the tasks that can be solved using the tools of the "Home" tab.

Clipboard Toolbox

You can copy, cut and paste content. To use the “Cut” and “Copy” options, select the desired text fragment.

Pay attention to the insertion options. You can save the original formatting, combine the formats, or save the text without formatting. You can also use special insertion modes.

Why do I need a special insert? For example, imagine that you need to work with text copied from another document or from a site. The original formatting may not match the formatting of your document.

This problem is solved using a special insert. Use the appropriate menu. In the window that opens, select the "Unformatted text" option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select previously copied content and paste it into the document. To open the clipboard, click on the arrow marked in the illustration. Select the item you want. Using the drop-down menu, select the "Paste" option. You can also delete the copied item from the buffer.

You can configure the default paste options. To do this, use the menu "Paste - Paste by default."

Specify the appropriate settings and save the changes. Pay attention to the paste options in another document. Most users can replace the default value "Keep the original formatting" with "Save only the text."

Font Toolbox

To change the default font, use the drop-down menu shown in the illustration. Note that in order to change existing text, a fragment must be selected before selecting a font.

Using the appropriate menu, you can select the appropriate font size. Pay attention to the ability to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Select the desired text fragment, use the button marked in the illustration and select the option you want.

You can select a piece of text in bold, italics, or underline. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how to underline the text.

To cross out a piece of text, select it and use the corresponding button.

Using the X Buttons2 and X 2 you can add subscript and superscript text.

Using the marked buttons, you can change the color, select text with a marker, or apply effects to it.

Pay attention to the ability to configure advanced font settings. To enter the menu, click the button marked in the illustration.

On the “Font” tab, specify the appropriate parameters for the main text and headings. Using the "Default" button, you can return the default settings, and using the "Text Effects" button, select additional effects.

Paragraph toolbox

To create a bulleted, numbered, or layered list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, position the cursor on a new line and click on the corresponding button. Use the drop-down menu to select the appropriate marker character.

Using the Define New Marker menu, you can use additional characters.

To create a multi-level list, in the corresponding drop-down menu select the option “Change list level”.

You can select the appropriate list style in the library. The Define New Layered List and Define New List Style menus will help you create your own list template.

You can choose the appropriate way to align the text using the appropriate menu. To ensure readability of the text, use left alignment.

If necessary, change the line spacing. In most cases, a standard range of 1.15 will work for you. If you are preparing a document for children or the elderly, increase the interval to 1.5 or 2.0. A further increase in the interval will reduce the readability of the text.

Using the fill, you can highlight a piece of text with color. For example, you can highlight a paragraph or cell in a table. To add a background, select a piece of text and select the appropriate color using the “Fill” drop-down menu.

Using the "Borders" menu, you can control the borders of cells in tables. Select the cells you are interested in. Use the drop-down menu to select the appropriate action.

Styles toolbox

Using the Styles menu, select the appropriate text style. If you want to apply it to existing content, select the corresponding fragment and define the style. To use the style for the generated content, position the cursor on a blank line and select the appropriate design option. For example, you can use the appropriate style for headings.

Editing Toolbox

Using the Find menu, you can quickly search for content that interests you. Pay attention to the access via the drop-down menu to the advanced search settings.

The "Replace" function is convenient to use while editing text. For example, you can automatically replace the word "copyright" with "copywriting" in the text. To do this, use the "Replace" menu, specify the necessary words in the "Find" and "Replace with" fields.

Click the Replace All button. After processing the request, the program will report the number of replacements completed.

Use the Select function to quickly select content. For example, you can select all text in two clicks, select arbitrary objects or select fragments with the same formatting.

Using the “Collapse Ribbon” function, you can hide program management tools. Only tabs will remain on the panel.

To return the tools to the panel, open any tab and use the option “Pin tape”.

Pages Toolbox

In the “Cover Page” menu, you can select a cover page template for the document.

Using the "Blank Page" and "Page Break" functions, you can create a blank page or go to a new page. For example, if you need to insert a blank page between paragraphs, position the cursor between them and use the "Blank Page" function.

Tables Toolbox

Using the “Table” drop-down menu, you can insert or draw a table in the document. There are several ways to do this.

To quickly add a table, use the graphical tool. Use the mouse cursor to select the required number of cells in the table. After that, position the cursor on the selected area and click the left mouse button.

The Insert Table function allows you to manually specify the number of rows and columns. You can also choose how to determine the width of the columns.

The "Draw a table" function allows you to perform the corresponding action. Use it to create custom tables. For example, you can draw a table with a different number of cells in rows.

To determine the properties of the drawn table, use the appropriate menu.

Using the Excel Tables menu, you can insert tables from MS Excel into a MS Word document. In the Express Tables menu, you will find table templates.

Illustration Toolbox

Using the “Pictures” function, you can insert an image from a computer’s hard disk into a document. The menu “Images from the Internet” allows you to find suitable photos on the Web.

Search results give priority to photos distributed under a Creative Commons license.

The Shapes feature helps you add a template shape to your document, such as a heart, asterisk, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use the mouse cursor to determine the size and position of the shape in the document.

Make a shape using the "Fill", "Contour", "Effects" functions.

The SmartArt function allows you to insert graphic objects into a document. Use the drop-down menu to select a type and a suitable pattern.

Place the cursor on the picture elements and add text.

Pay attention to the ability to change the color of SmartArt objects.

Using the Chart menu, you can add charts to a document. Pay attention to the possibility of choosing the type of chart.

Paste the required values ​​into the data table.

Using the “Snapshot” menu, you can take a screenshot of the screen area and paste it into the document. To do this, use the drop-down menu to select the “Screen clipping” option, and use the mouse cursor to select the area you want to capture.

Add-in Toolbox

In add-ons, you will find the Office app store. It has paid and free tools for solving special problems. To select a suitable application, click on the "Store" button and use the search. You can also browse tools by category.

For example, using the MailChimp for MS Word application, you can create Email campaigns directly in the document. To use the application, click the "Trust" button. Tool features will become available after authorization.

The My Applications menu displays a list of installed applications. You can remove unused and add new tools.

The Wikipedia function allows you to search for information on the corresponding resource directly from an MS Word document. You can also quickly insert images from Wikipedia into a document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. The tool requires access to the Internet.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Multimedia tools

Using the "Video from the Internet" tool, you can insert the relevant objects into the document. To use the function, click the "Video from the Internet" button, find the video using the search on YouTube or in Bing, select and paste the object.

Now the video can be viewed in an MS Word document. This will require access to the Internet.

Links function

Using the Links drop-down menu, you can insert hyperlinks, bookmarks, and cross-links into a document. To paste a hyperlink, copy the URL of the web page to the clipboard. Then select the piece of text that will become the link anchor.

In the "Links" drop-down menu, select the "Hyperlink" option. Paste the copied URL and click OK.

The Bookmark function allows you to quickly jump to the marked sections of the text. To add a bookmark, select the desired text fragment, and in the "Links" drop-down menu, select the "Bookmarks" option. Name the bookmark and click "Add."

To quickly jump to the content you’ve selected, select the Bookmark menu, select the desired bookmark, and click Go.

Note function

The Notes function is convenient to use when working with a document in a group. To add a note to the text, select the text fragment and press the marked button.

To change, delete or mark a note as finished, place the cursor on it and open the context menu with the right mouse button. Select an option.

Footer toolbox

Using the tools of the Header and Footer group, you can add headers and footers to pages, as well as number the pages of a document.

To add a header, use the appropriate menu. Select a footer template.

Enter the text. Close the footer window to save the changes.

To delete or change the footer, use the appropriate options in the “Header” menu.

In the same way, you can work with the footer.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select the location and numbering template.

Text Toolbox

Using the Text Box function, you can select a piece of text in a document. Use it if you need to draw an insert, quote, definition. To use the tool, use the drop-down menu to select a text field template.

Add text and save changes.

The function "View express blocks" allows you to insert auto text, document properties or a field. For example, you can insert the publication date, name, address and telephone number of the organization and other data.

Using the "Add WordArt Object" menu, you can add a visually attractive caption to the document. To do this, use the menu shown in the illustration. Select the appropriate object and add text.

The “Add capital letter" function allows you to draw paragraphs with a distinguished capital letter. Position the cursor at the beginning of the paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the initial letters. You can choose the font, height and distance from the text.

Add a line for digital signature to the document. To do this, use the menu shown in the illustration. In the window that opens, specify the necessary information and save the changes.

The function "Date and time" will help to add the current date and time to the document. Click on the corresponding button, select the date display format and click on the “OK” button.

The “Object” function allows you to insert objects or text from a file into a document. To insert text from a file, select the appropriate option in the drop-down menu. Locate the file on the hard drive whose text you want to paste into the document, and click "Paste."

Symbols toolbox

The Equation function helps you insert a mathematical formula in a document. Use the drop-down menu to select a standard formula or go to the designer. Add the necessary values ​​and save the changes.

Using the Symbol menu, you can insert characters that are not on the keyboard into the document. Note the ability to insert additional characters from the dialog box.

How to use the capabilities of the Design tab

Using the tools of the Design tab, you can change the design of the document. If you want to change the default settings, start by choosing a theme.

To undo the changes, use the option “Restore the theme of the template” or select the theme “Standard”.

In the styles menu, select the style you think is appropriate.

Функция «Цвета» позволяет вручную настроить цвет шрифта основного текста, заголовков и гиперссылок. Вы можете выбрать стандартный набор цветов или указать цвета для разных элементов стиля самостоятельно.

С помощью меню шрифты можно быстро настроить шрифт для заголовков и основного текста. You can select standard pairs or specify a font manually.

The paragraph spacing menu can be used to change the corresponding settings. It is possible to delete the interval, select standard or set your own values.

Using the Effects menu, you can select additional design effects. The “Default” function will be useful if you want to apply design settings to new documents.

Page Background Toolbox

The “Underlay” function allows you to select a standard or customize the underlay. To set the parameters manually, use the “Customizable underlay” option.

Using the Page Color function, you can change the corresponding setting. Pay attention to the option "Methods of filling". With it, you can add texture, pattern and pattern to pages.

The Page Borders feature allows you to add borders to pages. Use template or custom settings.

Page Setup toolbox

The Fields function allows you to select standard or specify your own field parameters. To set custom values, use the "Custom Fields" option.

The “Orientation” function allows you to select the portrait or landscape orientation of the sheets of the document. Using the Size menu, you can resize sheets. The default size is A4.

In the "Columns" menu, you can specify the number of columns on the sheet. The “Breaks” and “Line numbers” functions allow you to configure page breaks and add line numbering, respectively. The Hyphenation menu allows you to enable word wrap from line to line by syllable. By default, this feature is disabled. Do not change this setting unnecessarily.

Ordering toolbox

The "Position" function allows you to set the location of the object in the text. To use the tool, select the selected picture and use the drop-down menu.

The “Wrap around text” function allows you to choose how to wrap an object around text. To test the tool, select the picture and use the drop-down menu.

Using the "Selection Area" button, you can display a list of objects in the task area. Using the “Align”, “Group” and “Rotate” functions, you can perform the corresponding actions with selected objects.

Table of Contents Toolbox

The Table of Contents function allows you to create a table of contents in a document. To use the tool, use the drop-down menu to select the option “Auto-assembled table of contents”. The program will include headings of all levels in the table of contents. If you select the "Manual table of contents" option, you will have to specify the section names yourself.

The “Add Text” function allows you to add or remove the current title from the table. The function "Refresh table" makes it possible to include new sections in the table of contents.

Footnotes Toolbox

Using the "Insert Footnote" menu, you can add the corresponding item. Select the text fragment to which the footnote refers and press the button marked in the illustration.

Using the Insert Endnote feature, you can add a footnote to the end of the document. Use the “Next Footnote” drop-down menu and the “Show Footnotes” function to quickly jump between

Link and References Toolbox

Using the "Insert Link" menu, you can refer to a source of information, such as a book. Place the cursor next to the text fragments to which the link refers. Click the appropriate button, in the window that opens, specify the necessary information and save the changes.

Using the "Manage Sources" function, you can edit the list, sort and delete sources.

The Style drop-down menu allows you to select a link style. Using the "References" function, you can insert relevant information into a document.

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